Texas Compliance: TX-RAMP & HB 300 in Humble
Texas adds two obligations that national compliance advice usually misses: cloud services sold to state agencies need TX-RAMP certification, and anyone in Texas who handles medical records answers to a state privacy law that reaches further than HIPAA. We handle both.
The Problem
Two very different Humble businesses hit this wall. The first is a software or service company that finally wins interest from a school district, a community college, a county department, or a state agency, and learns during contracting that the state cannot sign until the product carries a TX-RAMP certification nobody budgeted for. The second is a clinic, billing office, or wellness business that did HIPAA training years ago and does not know Texas defines covered entities more broadly, requires training within a set window after hire and on a recurring basis, sets its own breach notification expectations, and puts deadlines on giving patients electronic copies of their records. In both cases the gap surfaces under time pressure, with a contract or a complaint already in motion.
The Solution
For TX-RAMP we determine the certification level your contract requires, assemble the control evidence, and work the submission through the state review process, using any existing FedRAMP or StateRAMP status you hold to reduce duplicated effort. If your timeline is short we look at whether provisional status can carry the contract while full review proceeds. For HB 300 we align your existing HIPAA program to the Texas additions rather than rebuilding it: the wider definition of who is covered, training timing and records, patient access to electronic records within the state deadline, marketing and disclosure restrictions, and notification duties. Both engagements are delivered remotely, and Humble is inside our on-site service area, so training sessions and evidence walkthroughs can be run in your office when that is easier for staff.
Core Responsibilities
TX-RAMP Certification
HB 300 Alignment
Contract & Response Readiness
Engagement Process
Determine Obligation
We read the contract, solicitation, or patient data flow that triggered this and identify precisely which Texas requirements apply and at what level.
Gap Review
Existing controls, policies, and training records are measured against the state requirements, and anything already earned elsewhere is credited.
Build and Submit
Gaps are closed, evidence is packaged, and we manage the TX-RAMP submission or roll out the HB 300 program with your staff.
Maintain Standing
Certifications get renewed, training runs on schedule, and new products, locations, or state customers are reviewed before they create a new obligation.
More for Humble Businesses
Common Questions
Does TX-RAMP apply if we only sell to a school district or a college, not the state?
Public institutions of higher education in Texas follow cloud procurement requirements very similar to state agencies, and independent school districts increasingly ask for the same evidence even under their own contracting rules. We confirm the requirement from the actual solicitation rather than guessing.
We already hold a FedRAMP authorization. Do we start over?
No. Texas provides paths that recognize existing federal and multi-state authorizations, which can meaningfully shorten the process. The work becomes assembling and mapping what you already hold rather than building a new control set from nothing.
Our clinic follows HIPAA. What does HB 300 add?
Texas applies a broader definition of who is covered, sets its own workforce training timing and recordkeeping expectations, imposes a deadline for providing electronic records to patients on request, and adds restrictions around disclosure and marketing. A HIPAA program is the foundation, but it is not automatically sufficient in Texas.
Who counts as covered if we are not a healthcare provider?
The state definition can reach businesses that come into possession of protected health information in the course of their work, which pulls in some billing services, staffing firms, employer clinics, and technology vendors that never considered themselves healthcare organizations. It is worth confirming rather than assuming you sit outside it.
How long does TX-RAMP take and what does it cost?
Timelines depend on the level, the completeness of your evidence, and state review queues, so we give you a realistic window after the gap review rather than a number up front. The engagement is scoped on a discovery call and billed as a fixed monthly retainer.
Ready to get started?
BOOK A CONSULTATIONTexas Compliance: TX-RAMP & HB 300 for Humble, Texas
Humble sits inside a dense public sector footprint, which is why these two Texas rules come up here more often than national guidance would suggest. Humble Independent School District serves families across Humble, Atascocita, and Kingwood and buys software, transportation services, and student platforms every year. Lone Star College operates a campus in Kingwood. Harris County departments, municipal government, and regional authorities all contract locally. Any Humble area company selling a cloud platform into that ecosystem, whether it handles student data, facilities work orders, permitting, transportation logistics, or public safety records, tends to meet the state cloud certification requirement during contracting rather than during the sales cycle. The HB 300 side lands on a different set of neighbors. The independent practices, imaging centers, therapy providers, and home health agencies around Memorial Hermann Northeast and along FM 1960 all handle Texas medical records, and so do the billing companies and staffing firms that support them, plus the occupational health clinics screening airport ground crews at George Bush Intercontinental and construction workers on projects across the northeast metro. Because Humble is in our on-site coverage area, staff training and records reviews can be done in person, which for a small front office is usually faster than another video call.
See the statewide overview of Texas Compliance: TX-RAMP & HB 300 or all services available in Humble.